Employment at Swallowtail School

Swallowtail School is seeking a knowledgeable and reliable Facilities Manager. This position is entrusted with the care of the physical space of the school, and oversees maintenance and development at both the main campus and farm property. This role ensures that our physical environment supports the health, safety, and inspiration of our learning community—including classrooms, outdoor play areas, and our working farm. The Facilities Manager partners with school leadership, faculty, vendors, and staff to ensure facilities are well-maintained, regulatory compliant, and aligned with the values of sustainability, stewardship, and Waldorf education.  This is a part-time position.

Specific duties for the Facilities Manager position include:

Facilities Management

• Develop and manage annual facilities and grounds budget, ensuring alignment with organizational priorities

  • Monitor and control facilities-related expenses, identifying and implementing cost-saving measures without compromising safety or long-term use of facilities

  • Maintain accurate records and documentation of all Facilities expenditures, contracts, and compliance activities for audit and reporting purposes

  • Consult with Business Manager in annual budget planning, including identifying and planning for larger / capital maintenance or expansion projects

• Coordinate and manage custodial services, groundskeeping, preventative maintenance, and other regular service providers

  • Ensure all contractors are fully licensed and bonded

  • Oversee contracted work, checking that licensing requirements and enumerated expectations are complete prior to submitting invoice for final payment

• Manage natural spaces in accordance with environmental best practices 

• This position must sit on the Board Buildings and Grounds committee, to support long-range planning of Swallowtail School’s Farm and Main Campuses; provide monthly report on Facilities activities in support of the school’s long-range goals;

• Respond to emergencies related to the school facilities or grounds

• Ensure space is available and set up for school events (approx. 2-3/month).

• Partner with faculty, administration, and Board to identify and implement improvements to Main Campus building, grounds, and Farm campus

  • Develop project plans and schedules for new projects and facilities improvements

  • Coordinate parent and community volunteers for defined projects

Licensing / Compliance

• Obtain necessary permits for scheduled work; 

• Manage facility compliance with OCC, OSHA, and other applicable licensing agencies and facilities regulations, including licensing visits and safety inspections

• Oversee development and execution of emergency preparedness plans, including, but not limited to, fire, earthquake, and lockdown drills, as required by applicable licensing agency

  • Ensure faculty and staff are properly trained on each drill and able to carry out assigned responsibilities 

• Maintain safety records, including OSHA, container labels, and Integrated Pest Management (as required by ODE)

• Conduct regular safety inspections of all buildings, classrooms, and outdoor spaces.
  

Required Trainings/Attributes

• Three or more years of work-related experience, such as property management, building trades, or project management, preferably in education or non-profit; or equivalent is desired.

• Knowledge of building codes, permitting processes, and city/state code enforcement

• Knowledge of standard practices, materials, tools, and terminology of building and trade skills such as carpentry, electrical, plumbing, and landscaping

• Ability to operate a variety of tools and power equipment

• Ability to work in a variety of conditions - outside in all weather, in attic and crawl spaces, and on ladders or elevated surfaces

• Ability to communicate effectively and courteously, with parents, students, school personnel, contractors, and community members

• Ability to develop and maintain an efficient workflow, ability to manage several projects simultaneously and adapt to frequent changes

• Ability to analyze, prioritize, and solve problems

• Ability to gather data, compile information, recommend solutions, and prepare reports

• Computer proficiency, specifically with Google Docs and Sheets

• The desire and ability to work collaboratively with all members of the school community

• A ready willingness to accept both positive and constructive feedback, and to be part of a culture that values ongoing professional growth

To be considered, please sent a letter of interest, resume, and three references to Hiring@SwallowtailSchool.org

Swallowtail School is seeking a warm, dependable, and nurturing Early Childhood Assistant Teacher. The Assistant Teacher supports the Lead Teacher in providing a Waldorf Early Childhood education for children in Swallowtail’s Early Childhood program. In the forefront of our work will be warmth, rhythm, health, safety, professionalism, a reverence for nature and for one another.

Specific duties for the Assistant Teacher position include:

• Assist the Lead Teacher in the morning rhythm of the classroom

• Lead the full day afternoon program, including rest, snack, and additional activity or play time

• Lead morning session when Lead Teacher is out, based on established lesson plans 

• Assist with classroom prep and set-up in the mornings before class, including materials, snack 

• Participate in regular mentoring meetings with Lead Teacher, set professional growth goals

• Attentive supervision of students with an eye to safety at all times

• Model appropriate behavior and work worthy of imitation

• Demonstrate warmth, compassion and love while holding appropriate boundaries with children

• Daily care to maintain a clean and orderly classroom

• Attending Early Childhood meetings, as needed

• Other relevant tasks as assigned by Class Lead or Early Childhood Chair

Required Trainings/Attributes

• A dedication to Waldorf Education

• Current CPR, First Aid, and Food Handlers (within 30 days of hire)

• Maintain current enrollment in the Oregon Central Background Registry

• Annual completion of 15 hours of relevant training (must be pre approved, copy of completion certificate submitted to the Oregon Registry and School Director)

• Completion of Safety Set trainings from Early Learning Division (prior to first day in classroom)

To be considered, please send a letter of interest, resume, and three references to Hiring@SwallowtailSchool.org

Substitute teachers should have classroom experience and an interest in Waldorf Education. All substitutes must pass a background check and those who work in our Preschool or Kindergarten must also be enrolled in the Central Background Registry through the Early Learning Division of the Oregon Dept. of Education.

To be considered for substitute work during the 2026-2027 school year, please send a letter of interest and resume to Hiring@SwallowtailSchool.org