Employment at Swallowtail School

Swallowtail School is seeking a warm, dependable, and nurturing Early Childhood Assistant Teacher. The Assistant Teacher supports the Lead Teacher in providing a Waldorf Early Childhood education for children in Swallowtail’s Early Childhood program. In the forefront of our work will be warmth, rhythm, health, safety, professionalism, a reverence for nature and for one another.

Specific duties for the Assistant Teacher position include:

• Assist the Lead Teacher in the morning rhythm of the classroom

• Lead the full day afternoon program, including rest, snack, and additional activity or play time

• Lead morning session when Lead Teacher is out, based on established lesson plans 

• Assist with classroom prep and set-up in the mornings before class, including materials, snack 

• Participate in regular mentoring meetings with Lead Teacher, set professional growth goals

• Attentive supervision of students with an eye to safety at all times

• Model appropriate behavior and work worthy of imitation

• Demonstrate warmth, compassion and love while holding appropriate boundaries with children

• Daily care to maintain a clean and orderly classroom

• Attending Early Childhood meetings, as needed

• Other relevant tasks as assigned by Class Lead or Early Childhood Chair

Required Trainings/Attributes

• A dedication to Waldorf Education

• Current CPR, First Aid, and Food Handlers (within 30 days of hire)

• Maintain current enrollment in the Oregon Central Background Registry

• Annual completion of 15 hours of relevant training (must be pre approved, copy of completion certificate submitted to the Oregon Registry and School Director)

• Completion of Safety Set trainings from Early Learning Division (prior to first day in classroom)

To be considered, please send a letter of interest, resume, and three references to Hiring@SwallowtailSchool.org

Swallowtail School is seeking a detail-oriented, organized Business Manager to join our administrative team.

Responsibilities include:

• Reporting and Planning

  • Monitor use of all funds, including bookkeeping, accounting, and regulatory filings;

  • Manage annual and long-term financial planning and budgeting for the school, in collaboration with Finance Committee and School Director;

  • Prepare annual tuition and fee levels for Finance Committee and Board approval;

  • Provide financial and planning support for fundraising events such as the annual auction, the Jog-a-Thon, and class fundraisers;

  • Prepare and present financial reports and metrics to the School Director, Finance Committee, Board of Trustees and lending institutions; 

  • Collaborates with the School Director, Finance Committee, Development team to review endowment investments and develop associated reports; and

  • Preparation of other reports pertaining to the school’s financial standing, as requested

• Record Keeping

  • Ensure that financial records systems are maintained in accordance with generally accepted accounting principles and internal policies and procedures; 

• Family Support

  • Manage financial communications with families, including annual contracts, tuition assistance, delinquent accounts, etc.;

• Process Management

  • Facilitate finance committee meetings;

  • Manage school insurance policies and employee benefits programs;

  • Manage cash flow effectively, monitor and maintain internal control structure;

  • Manage all supplier contracts;

  • Manage payroll service;

  • Develop and implement employee leave tracking process;

  • Participate in Tuition Assistance Committee in reviewing and approving applications for Tuition Assistance; and

  • Manage enrollment contracts

    • Ensure Tuition Assistance grants are properly recorded each year

    • Establish and maintain process to bill families for fees, tuition, per agreed-upon schedule.

• Human Resources Support

  • Ensure all new hire forms, including I-9, tax documents, are completed within employee’s first day.

  • Complete all local, state, federal, accreditation agency, and insurance reporting requirements, as pertains to employee information;

  • Support Workers’ Compensation claims and compliance; and

  • Ensure employee files are up-to-date.

Required Trainings/Attributes:

• Experience in finance or accounting (experience in school or other non-profit administration preferred)

• Proficient in QuickBooks, Excel, Google Workspace

• BA/BS in business, administration, finance, or a related field preferred.

• Mature and excellent judgment and sensitivity in managing responsibilities and relationships.

• Personable, positive personality with customer service mindset.

• Excellent written and oral communication and presentation skills

• Commitment to Diversity, Equity, and Inclusion

• Sensitivity, discretion, and ability to maintain confidentiality

• The desire and ability to work collaboratively with all members of the school community

• A ready willingness to accept both positive and constructive feedback, and to be part of a culture that values ongoing professional growth

To be considered, please send a letter of interest, resume, and three references to Hiring@SwallowtailSchool.org

Substitute teachers should have classroom experience and an interest in Waldorf Education. All substitutes must pass a background check and those who work in our Preschool or Kindergarten must also be listed in the Central Background Registry through the Early Learning Division of the Oregon Dept. of Education.

To be considered for substitute work during the 2025-26 school year, please send a letter of interest and resume to Hiring@SwallowtailSchool.org